We can work on A supervisor position in Post Office

Question is: “Provide a description of your qualifications and accomplishments demonstrating you possess each of the requirements stated on the job posting. These accomplishments may have occurred in various settings”

Here is duties and requirements for Position: Supervisor Customer Service

DUTIES AND RESPONSIBILITIES

  1. Supervises carrier activities; evaluates the daily workload and makes carrier and route assignments; calls and assigns auxiliary carriers and messengers; makes temporary changes in routes and time schedules and authorizes overtime work. 2. Supervises the distribution and dispatch of mail and other mail handling activities, including handling change of address mail; ensures that proper procedures are followed related to receipt, recording, and delivery of accountable mail.
  2. Supervises window services to the public, including sale of stamps and other accountable paper; providing special services such as Express Mail, box rental, and acceptance of advance deposits; providing information on postal services; setting meters; and accepting mail at public windows; conducts audits of employee flexible accountabilities.
  3. Establishes work schedules and allocates work hours to meet service requirements; reschedules assignments based on changes in mail volume and human resource availability.
  4. Analyzes delivery operations, mail flows, and retail operations within the work unit using observation, data analysis, and computer models; makes recommendations to improve operations.
  5. Conducts or oversees mail counts and inspections; analyzes factors such as office practices, safety conditions, route layout, and delivery methods to determine if routes are laid out properly; makes recommendations for route adjustments and other efficiency improvements.
  6. Ensures compliance with vehicle maintenance and inspection schedules; monitors vehicle service contracts; may investigate vehicle accidents.
  7. Supervises a medium-size group of craft employees; provides on-the-job training; ensures complete training in current operating and safety procedures; assesses employee performance and provides guidance and direction to employees regarding work performance; makes recommendations for performance improvement; and ensures development of employees in the work unit.
  8. Establishes effective work team relationships; involves employees in decisions that affect them; and encourages decision making at the lowest possible level.
  9. Has frequent contact with the public, large volume mailers, and representatives of community, business, or mailing organizations to respond to mailing inquiries.
  10. Supervises and participates in record-keeping of work hours, mail volumes, cost ascertainment data, carrier transportation costs, accident and injury occurences and costs, and personnel time and attendance.
  11. May personally perform certain non-supervisory tasks in order to meet established service standards, consistent with the provision of Article I, Section 6, of the National Agreement.

SUPERVISION
Postmaster or Manager, Customer Services, or designated unit manager.

Qualifications/Requirements

  1. CHANGE MANAGEMENT: Prepares employees for change by establishing and maintaining continuous dialogue with employees; communicates change to employees and reassures them during the transition from present to future state.
  2. COMMUNICATION SKILLS: Organizes and expresses thoughts and information in a clear and concise manner while tailoring the message to the audience; engages in active listening; is aware of the impact of nonverbal cues on the message being delivered; takes into account the feelings and motivation of others when delivering a message.
  3. EMPLOYEE FOCUS: Establishes a positive and safe work environment conducive to increasing productivity through treating employees with dignity and respect; defines the roles of employees and clarifies their responsibilities for the success of the organization; provides employees with the tools and support they need to accomplish their goals.
  4. FUNCTIONAL ADMINISTRATION: Completes administrative tasks; generates and analyzes daily reports to ensure appropriate documentation of operations.
  5. OPERATIONS MANAGEMENT: Manages the operation through the use of operational plans developed to drive work unit and organizational performance; addresses labor relations issues and applies knowledge of local and national agreements to solve workplace conflicts; analyzes data on a regular basis to determine if adjustments to current operations are necessary to achieve goals.
  6. PERSONAL ACUMEN: Adapts to changes in the business environment; demonstrates trustworthiness and initiative to

accomplish work unit and organizational goals and objectives.

  1. KNOWLEDGE OF PERFORMANCE MEASUREMENT systems and standards, and customer satisfaction indicators, as they relate to customer service operations.
  2. WORK UNIT PLANNING: Determines priorities of the work unit on a daily and weekly basis; identifies resources (employees and capital) needed to accomplish goals and allocates resources as allowed to support the priorities and goals established for the work unit and organization as a whole.

Sample Solution

This page of the exposition has 1310 words. Download the full form above. Procedure maps give a review of the arrangement of all procedure exercises and errands associated with the making of an item or in the conveyance of an assistance (Heinrich, Henneberger, Leist and Zellner 2009). For directors and chiefs, process maps give an approach to examining and evaluating the administration conveyance process (Kubiak 2007). In connection, O’Donnell and O’Donnell (2008) noticed that procedure maps helps supervisors and leaders by putting interrelating frameworks into point of view and indicating how each errand, framework, and colleagues relates in a way that is straightforward. This paper subtleties the procedure map for offering types of assistance to clients in a run of the mill eatery. What’s more, this paper talks about the design utilized for the procedure. Procedure Flow in the Restaurant The procedure stream for the eatery is appeared in Figure 1. The procedure begins when clients enter the eatery. Close to the passage is the transitory holding zone where the assistant gets the names of the clients. A while later, clients are coordinated to the holding up region where they will pause while the table is being readied. At that point, the secretary guides the clients to their table. When situated, the clients start to audit the menu and hangs tight for the server for the position of the request. The server at that point takes the request and a while later affirms to the clients whether all requests were taken. At the point when the clients affirm the request, the server at that point puts in the request on the request board, in any case request that the clients rehash the requests. The culinary expert at that point takes the request and audits it. In the event that there are no explanations to make, the gourmet expert continues to preparing the food, in any case call the consideration of the server to check the requests. In the wake of preparing the food, the gourmet expert readies the food and spots it on the assigned territory and rings the chime to call the consideration of the server. The server at that point gets the readied food and serves it to the clients. The clients at that point eat the food and in this manner request the check. After a specific period, the server shows up with the check. The client at that point audits the check. On the off chance that there are no worries, the client covers the tab, in any case confirm the check to the server. Subsequent to paying, the client at long last leaves the café. Investigation of the Process Taking a gander at the components of the procedure map, the red ovals in the process map speak to the beginning and end of the procedure. The principal red oval that is found in the process map flags the beginning of the procedure, while the last red oval shows the finish of the procedure. The green square shapes then again, speak to tasks or work exercises. Subsequently, there are around 12 green square shapes in the process map, which show crucial exercises or undertakings. In the mean time, the yellow precious stones flags a choice point, which includes examination and counterchecking. In the process map for the café, there are three precious stones, in which the server, the culinary expert, and clients lead review or counterchecking. Next, the purple triangles speak to sit times or deferral. In connection, there are five purple triangles, which sign inert occasions or holding up time all through the procedure. At last, the bolts speak to developments or transportation. Moving to the procedure time, each progression in the process devours a lot of time. For instance, it takes around 10 minutes before the clients are taken to their seats. Upon passage, the clients are held briefly to permit the secretary to get their names, which takes around five minutes. Subsequently, the clients are again held incidentally while the table is being readied, which takes again an additional five minutes. Taking a gander at different stages in the process map, culinary expert’s cooking time and the clients’ eating time will in general be longest procedures. It takes the culinary expert around twenty minutes to prepare and set up the food. Essentially, it takes the clients around 20 minutes to expend the food. Worth Stream Mapping A more intensive gander at the procedure would uncover that specific exercises and activities in the process guide might be ordered as either esteem including or non-esteem including. The worth stream incorporates esteem including exercises that help in the making of the item or the conveyance of the administration (Jones 2002). Non-esteem including exercises specifically, alludes to specific exercises, for example, moving materials between two non-nearby workstations and hanging tight for administration, which for the most part protract the handling time, increment the expenses, and by and large, increment client disappointment (Collier and Evans 2007). In the process map for the café, stages in the process, for example, the client holding on to be situated, to put in the request, and to get the check are all non-esteem including exercises, which extends the procedure time and trigger client disappointment. Thusly, these non-esteem including exercises establish around twenty minutes of the procedure time. For directors trying to smooth out the procedure, the design is to dispose of non-esteem including exercises in the process stream. The worth including and the non-esteem including exercises separated from the procedure guide might be appeared as follows: Worth Adding Activities Master gets the name of the customers upon arriva Secretary guides clients to the table Clients survey menu Client places request Server puts in request on request board Culinary specialist takes request Culinary specialist cooks and plans request Server gets request and serve food Clients eat the food Clients request check Server conveys the check Client pays the check Non-Value Adding Activities Clients hold back to be situated Clients hold back to put request Arranged food sits tight for picku Client sits tight for the check Client sits tight for the change Format Pattern for the Process For the most part, there are four significant format designs in planning process: item design, process design, bunch format, and the fixed position format (Collier and Evans 2007). Subsequently, the café receives the fixed position format, whereby assets and individuals important to offer the support are arranged in one physical area (Greasly 2009). For instance, the gourmet experts and the cooking types of gear are arranged in the kitchen where the food is prepared. So also, the secretary is arranged in the appearance territory, as she/he is liable for accepting the visitor. As indicated by Collier and Evans (2007), the fixed position design is fitting to support giving firms, for example, the café. In such manner, the current format example of the eatery might be viewed as proper. End Procedure maps mirror the assignments and exercises engaged with making an item or conveying a help. Supervisors and leaders in eateries for instance, could utilize process guides to break down the administration procedure and hence decide methods of improving the procedure stream. All the more especially, supervisors could utilize esteem stream planning to distinguish esteem including just as non-esteem including exercises. On account of eateries for instance, exercises introduced as purple triangles in the process map, include inert or holding up time. Thusly, these are non-esteem including exercises that delay the procedure and simultaneously trigger client disappointment. In process smoothing out, directors try to dispose of these exercises. With respect to the format design, the most normally received format design in administration giving firms is the fixed position design, whereby assets and individuals important to offer the assistance are arranged in one physical area. References Collier, D and Evans, J 2007, Operations Management, Goods, Services, Value Chains. Cengage, New York. Greasly, A 2009, Operations Management second ed., John Wiley and Sons, New York. Heinrich, B, Henneberger, M, Leist, S and Zellner, G 2009, ‘The procedure map is an instrument to normalize forms: plan and application at a budgetary specialist co-op’, Information Systems and e-Business Management, vol. 7, no.1, pp. 81-103. Jones, M 2002, ‘Spilling ahead’, Works Management, vol. 55, no. 10, p. 25. Kubiak, T 2007, ‘Restoring the procedure map’, Quality Progress, vol. 40, no. 5, pp. 59-64. O’Donnel, B and O’Donnell, J 2008, ‘Your procedure guide to progress’, Dental Economics, vol. 98, no. 3, pp. 128-131. About Essay Sauce Paper Sauce is the free understudy exposition site for school and college understudies. We have a large number of genuine exposition models for you to use as motivation for your own work, all allowed to get to and download.>

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